Handling large volumes of PDF attachments received via email is repetitive, error-prone, and slow. Employees traditionally open every file by hand, extract the required information, and transfer it into ERP and business systems. We built an automated pipeline that reads, understands, and files the data instead.
Industry
Agriculture
Revenue
1 Billion +
Employees
3,000+
Location
Germany
Inbox → Extraction → ERP
Every inbound PDF, read and structured automatically
order_id
48213-DE
supplier
AGRA-Nord GmbH
quantity_kg
12,400
deviation
none
status
synced → ERP
The challenge
Before
This agriculture enterprise processes hundreds of PDF documents every day, each arriving as an email attachment. Handling them was entirely manual employees opened every file, extracted the required data, and re-typed it into ERP and IT systems.
High document volume
Hundreds of PDFs arriving daily created a heavy, constant processing workload for the team.
Manual data transfer
Copying information into ERP and IT systems by hand was time-intensive and prone to human error.
Delays in order processing
Confirming or rejecting order deviations was regularly slowed down by the manual review step.
OCR limitations
Traditional OCR tools struggled with inconsistent PDF layouts, producing unreliable results.
The results
After
A smart, automated pipeline now handles every PDF received by email replacing repetitive manual work with fast, accurate data processing.
1900+
hours of manual labor saved annually
49900+
documents processed automatically each year
60%
reduced human error and improved process reliability
